Administrative assistant needed!

About us

FOR IT was created with the purpose of supporting and promoting IT education, development and training. It intends to stimulate entrepreneurship either at local, national or international level, supporting also a variety of IT related and humanitarian activities.

We are looking for a Junior-Mid Administrative Assistant based in Cluj, as the job shall by hybrid, to be part of and help us lay the steppingstones of an IT education center.

In this role you will provide support on various areas with impact regarding the full cycle of a training/ academic program development, acting as a liaison between the trainees, trainers/professors and the managers of our NGO.

 

Your main responsibilities shall include:

1. Supporting the trainer & other project team members with any administrative tasks (eg: sending online meeting invites)
2. Support during the candidate selection phase, by contacting the candidates, sending them the tests and providing them with feedback afterwards
3. Being the contact person for the students
4. Making sure that all the facilities needed for the training are in place (eg: training room reservation, arranges the online meetings)
5. Support in the final assessment phase, by sending the tests/ diplomas/ etc.
6. Support in the post course phase, by evaluating how helpful the program was in pursuing a career in IT
7. Support in developing tests, surveys, translating materials, etc.
8. Support in the quarterly webinar organization
9. Keeping track of the external trainers’ activity
10. Work constantly on assisting and improving the administrative and training processes

 

Must have:

1. Knowledge of administrative, clerical procedures and systems such as word processing, e-mail and spreadsheets
2. Managing files, records and other office procedures at a proficient level
3. Proficient in MS Office
4. Advanced English level
5. Excellent written and oral communication skills
6. Time management skills

 

Nice to have:

1. Experience in a similar role
2. Independent, proactive personality, being able to work with little supervision
3. Ability to learn and understand IT technical information
4. Resilient, outgoing and self-motivated attitude

 

Location: Cluj-Napoca

Working setup: Hybrid

 

 

 

---

1. Job publicat pe jobslist.ro: Anunturi locuri de munca